Hotel Reservations

Hotel Reservations

Guaranteed Rate Deadline: Thursday, February 15

To receive the negotiated group rate, you must make your reservations through the APhA Hotel Reservation Office. Make your reservations early to ensure space at the hotel of your choice. The deadline for guaranteed rates is Thursday, February 15. Rates shown do not include the occupancy tax (15.25%–15.5% plus $2.50 per night city assessment, varies by hotel and subject to change). Parking fees are also subject to change. Faxed Hotel Reservation Forms will be accepted when payment is made by a valid credit card.

Room Deposit Policy

All reservation requests for rooms and suites require a one night's lodging plus tax per room deposit (varies by hotel). Reservations cannot be processed without a deposit. Your credit card will be charged the deposit amount immediately. The deposit will appear on the hotel room account at check-in. Payment may be made by a major credit card or check drawn on a U.S. bank made payable to the APhA Hotel Reservation Office. American Express, VISA, MasterCard, and Discover are acceptable for deposits. Credit card charges may not be charged to another card after the initial charge has been processed. Note that all reservations are guaranteed for late arrival. Purchase orders cannot be accepted for deposits.

Cancellations and Changes

All cancellations, date and name changes must be made in writing through the APhA Hotel Reservation Office and are to be received by February 15. After February 15, the APhA Hotel Reservation Office will continue to process reservations and changes subject to hotel availability.

Failure to check-in on the scheduled date of arrival will result in the loss of one night's room and tax and cancellation of room. A fee may be assessed for early departures.


Most APhA2018 hotels are withing walking distance of the Music City Center. While shuttle service is not provided, consider using the free Music City Connecter to get around town.

Official Housing Vendor

The official APhA2018 Hotel Reservation Office is Expovision. Any other company requiring deposits or full prepayment should be viewed with extreme suspicion, as they falsely imply they are affiliated with APhA2018 and the attendee will arrive with no reservation and no recourse for the payment of the room. Also, please be suspicious of any advertisement that does not contain the official APhA logo or the Annual Meeting logo. 

Hotel Loyalty Reward Points

Earn your Hotel Loyalty reward points and receive membership benefits when booking through the official APhA2018 Hotel Reservation Office. Participating hotels and individual loyalty program rules and requirements still apply and are subject to change at any time without notice.


Visit the FAQ page or contact the APhA Hotel Reservation Office at Phone: 888-876-2742 (toll free) or 703-205-6205.